3.5 Drafting A Virtual Message

Drafting a Virtual Message

Writing Skill Lesson No. 3 | Created by Prof. Sidheshwar N Awad

Communication Basics

Communication is the act of transferring information between people. It involves a sender (encoder) and a receiver (decoder).

• Sender: Delivers the message.
• Receiver: Listens to, interprets, and grasps the meaning.
• Encoding: Composing an unambiguous message using codes.
• Decoding: Translating data/messages into a form that can be understood.

Types of Messages

Messages can be classified by tone:

• Positive: Conveys good feelings, thanks, and appreciation.
• Negative: Conveys disappointment, disapproval, or refusal.
• Neutral: No emotion, dry messages.
• Persuasive: Uses convincing language to win agreement.

Virtual Message Types

• Directional (how to achieve goals), Possibility (what can be done), Reality (clarifying facts), Necessity (what is required), New Idea (novel suggestions), and Reframing (changing perspective).

Writing Guidelines

A message is an informal means of communication used when the receiver is not present at the time of speaking.

• Include only vital information.
• Do not add new information.
• Use indirect/reported speech.
• Use simple language; avoid abbreviations, puns, or ambiguity.
• Format: Date, Time, Name of receiver, Body, Name of sender.

Drafting a Virtual Message: Example (I)

The Conversation Task

(A1) (i) In pairs, enact the given conversation between Rakesh and Mrs. Sarkar.

Rakesh: Hello, may I speak to Dr. Sarkar?

Mrs. Sarkar: He has gone to the hospital to attend the OPD. May I know who is speaking?

Rakesh: Yes. I am Rakesh Sood. My wife has been having a severe headache since yesterday. Since this morning she has also developed a high temperature. I would be very grateful if the doctor could come over to our place to examine her.

Mrs. Sarkar: Of course. Please let me note down your address.

Rakesh: It is B-49, New Colony.

Mrs. Sarkar: I will give him your message as soon as he returns.

Rakesh: Thank you.

Mrs. Sarkar had to leave for the school where she teaches. So she wrote a message for her husband. Draft the message in not more than 50 words.

Drafted Message

DRAFTING MESSAGE (I)

Date :- 14/05/2020
Time:- 9 am
Receiver's Name: Sumit

Rakesh Sood staying at B-49 ,New Colony rang up this morning to say his wife has not been keeping well. She had headache yesterday and has been running high temperature since this morning . He wanted you to go over their place and attend her at the earliest.

Sender's Name: Sunita

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